Everything the rental month needs
PropFlow covers the work landlords and property managers do every week, from the rent roll to the owner's statement.
Rent and ledgers
Rent posts on the 1st, late fees after your grace day, and every payment is tied to the month it pays.
- Rent roll by property or across your whole portfolio
- Late fees by property: flat or percent, with your grace day
- Payments can't be edited or deleted; voids need a reason
- Bank deposits matched to the payments in them
- Security deposits held, applied and refunded
Section 8 and housing assistance
Tenant share and HAP are separate on every unit, so a short HAP payment never hides inside a balance.
- HAP owed by month and by unit
- Housing authority contracts, inspections and payments
- Late fees only on the tenant's share
- Rent changes and recertifications by date
Collections, notices and evictions
See who owes and for how long, then act on everyone at once.
- Delinquency by age: 0–30, 31–60, 61–90 and 90+ days
- Call, text and visit notes, and promises to pay marked kept or broken
- 7-day notices for many tenants in one go, with the deadline worked out
- Record delivery for a whole batch, with the affidavit of service
- Eviction cases with court dates and the next step
Owners and statements
Management agreements, one close for every owner, and statements they understand.
- Fee, reserve and payout schedule for each owner
- Close the month: fees post and payouts split across properties
- One statement per owner for all their properties, as a PDF
- Statements emailed when you close; weekly updates for hands-on owners
- Owner portal with P&L, occupancy and payouts
Maintenance
Requests with photos come in from the tenant portal and go straight to your techs' phones.
- Work orders with urgency, status and photos
- Make-ready between tenants
- Recurring jobs like filters, smoke alarms and pest control
- Vendors with one-tap calling
Leasing
From application to move-in, without retyping anything.
- Online rental applications
- Leases filled in and signed online
- Move-in and move-out inspections signed by the tenant
- Move-in with deposits and first month's rent
Tenant portal and iPhone app
Tenants see their balance and send requests from a private link, no password. Your team runs the office from their phones.
- Balance, statement and payment history for tenants
- Repair requests with photos and updates
- iPhone app for you, your managers and your techs
- Texts and push notifications
Team and control
Everyone sees what their job needs, and nothing more.
- Roles for owner, manager, accountant and maintenance
- Approvals for voids, waivers and other sensitive changes
- Filter any page to one owner or one property
- A simple view for helpers who only record payments
Coming next
Being built now. Customers on any plan get them when they're ready, at no extra subscription cost.
Online rent payments
Card, bank account, Apple Pay and Cash App, with the convenience fees you set.
Owner payouts by direct deposit
Send each owner's payout to their bank when you close the month.
Tenant screening
Credit, criminal and eviction checks from the application.
Notices for more states
Starting with Georgia, Florida, Tennessee and the Carolinas.