Set management fees and reserves

Each property has two settings that decide what owners get paid: a management fee and a reserve. Only the company owner can change them.

• Management fee: a percent of the rent and HAP collected for the property each month. Leave it blank for no fee.
• Reserve: cash kept on the property (for repairs and surprises) before anything is paid out to owners.

Set fees for all properties at once

1. 1Go to Accounting → Close the month and click Fees & reserves.
2. 2Properties are grouped by their main owner (the owner with the biggest share).
3. 3Type each property's Fee % and Reserve $. For an owner with several properties, use Set all: with Apply fee or Apply reserve to fill them all.
4. 4Click Save fees & reserves.

Or set them from an owner's page

1. 1Go to Portfolio → Owners and open the owner.
2. 2Under Management agreement, enter the Management fee % and Reserve per property.
3. 3Click Save agreement. The fee and reserve are copied to every property where this person is the main owner.

How the fee is charged

When you close the month, PropFlow works out the fee (collected × fee %) and posts it as a Management fees expense on the month's last day. If you already entered management fee expenses for that month, for example with a repeating bill, it only posts the difference so you're never charged twice.