Move in a new tenant

Use Move in a tenant when someone new is moving into an empty unit. PropFlow sets up their household, rent and deposit, and posts their first month's rent for you. The first month is prorated (charged only for the days they live there).

Fill in the move-in form

1. 1Go to Leasing → Tenants and click Move in. Or open the property under Portfolio → Properties and click an empty unit.
2. 2Under Unit and dates, pick the Unit and the Move-in date. Lease end fills in for one year minus a day; change it if your lease is different. Leave Lease start blank if it's the same as the move-in date.
3. 3Under Main tenant, enter their First name and Last name. Add Email and Phone if you have them. The phone is used for rent texts and for signing in to the tenant portal.
4. 4Under Co-tenants, click Add co-tenant for anyone else on the lease who is responsible for rent.
5. 5Under Other occupants, click Add occupant for everyone else who lives there, like children. They print on the lease as Exhibit B.
6. 6Under Rent, enter the Monthly rent ($). If a housing program helps pay, set Rent assistance to Section 8 (HAP) or Other assistance, then enter what Assistance pays ($ per month) and the Re-exam date. PropFlow shows what the tenant pays each month and their prorated first month.
7. 7Under Security deposit, check Deposit required ($). It starts at one month's rent.
8. 8Fill in Pets, Emergency contact and Notes if they apply.
9. 9Click Move in. If the move-in date is in the future, the button says Schedule move-in instead.

You land on the new tenant page. Their first month's rent is already on the ledger. Click Record their deposit or first payment to record what they paid.

Moving in from an application

When you approve a rental application, you can move the applicant in from there. The form fills in their name, phone, email, occupants, pets and emergency contact. Check the rent, deposit and dates before you save.